Once you identify a good prospect and you understand which type of foundation you are dealing with, there is still more work to do before you can submit a grant application. You will need to do some research to learn more about the foundation and its giving practices. The Foundation Center website is a great tool for this, but you should also look at the foundation’s own website (if it has one), annual report, grant guidelines (request by telephone or email if they are not available online), and a recent IRS form 990-PF (available free at www.guidestar.org).
Before you contact a foundation about funding your specific program or department, you need to know the following pieces of information:
• The foundation’s mission and current priorities to ensure that your program or department fits within its current focus.
• Names of important people in the foundation (for example the president of the board of directors), so that you can address your letter of inquiry or cover letter for your grant proposal to a specific individual.
• Geographic focus and fields of interest to ensure that you are eligible to apply for grant funds.
• Past grant recipients will tell you whether the foundation funds agencies like yours.
• Average grant size and range of awards will help you determine the correct grant amount to request.
• Number of grants made each year and number of grant applications received to help you determine your chances of receiving a grant award.
• Types of support provided (for example some foundations only provide start-up support or program support, while others provide general operating support), so that your budget request includes only the categories funded by the foundation.
• Application guidelines will enable you to prepare an application packet that meets the foundation’s specific requirements.
Doing your homework is a vital step in the process of pursuing private funding for your public safety programs. It is important for two reasons. First, your time is valuable. You want to ensure that your expertise and hard work are not wasted by writing and submitting grant proposals that have no chance of success. Before you start preparing a grant application, check to make sure that the foundation provides grants in your area, to agencies like yours, and for your specific type of project.
Second, you want to submit the best possible grant proposal to a private foundation. The more you know about a foundation, the better able you are to tailor your application to its specific interests and priorities. Knowing the name of the foundation director will allow you to address your grant proposal to the person in charge, which will attract attention to your application. Knowing the foundation’s average grant size and range will help you prepare a grant budget request that corresponds to that foundation’s giving practices.